One of our greatest resources in our daily lives is TIME. It seems as if we never have enough of it and it appears to pass so quickly. The thing is, we won’t get any more of it and we can’t slow it down.
The only way you can maximize your time is to make the most of it. If you put a strategy in place, you will do more with your TIME than living it to chance to dictate how you should operate throughout your day.
Let’s look at some of the simple steps we can implement to maximize our TIME effectively.
Pre-Planning
Pre-planning simply mean – Planning in advance. Whatever you are doing today, would’ve been planned yesterday. Before you live your office or before you go to bed, plan for tomorrow and be specific with your times as well. Don’t just be vague when you write down your tasks; be specific by setting time limits. This helps you to avoid wasting time early in the day as you might probably procrastinate thinking there is plenty of time during the day to do such and such. This is how you can write down your tasks for tomorrow:
1. To Finish Task A by 10am by doing a, b, c, d
2. To Finish Task B by 3pm by doing a, b, c, d, e
Pull together all the information you’ll need, phone numbers and relevant paperwork. This really does help. You will work up energized knowing that everything has been pre-planned before and you know exactly what you need to do. Don’t forget to set aside time for any hindrances that might come your way tomorrow.
Prioritizing Your Tasks
Make sure you prioritize your list and start with the most productive tasks or the important tasks. Concentrate on higher value tasks and then work down to lower value ones. Many people get trapped here. They usually concentrate the other way round and at the end of the day, they discover, they didn’t do much because the tasks they implemented were not the most productive ones. One key reason why prioritizing works, and works well, is the 80/20 Rule. The 80/20 Rule states that 80 percent of our typical activities contribute less than 20 percent to the value of our work.
Self Discipline
Yes, you need to be totally disciplined. This means you should stick to your guns. Be a person of your word. Honor yourself and your word. Stick to your list – Tick off each task as you go and don’t let yourself be distracted. There are so many distractions throughout the day. Maybe some emails or phone calls that do not bring value to your day. You might need to set up time for that. Setting time limits will help you not spending time arguing with other people when you could be implementing your daily tasks. You can even make an agreement with yourself to check for messages every two hours or so. Stick to the plan.
Outsource
Depending with what you do in life, you can’t do all things by yourself. So try to find the right person to do the things you are not good at doing. Or delegate some of your tasks to someone you can train to do them. And remember – “Only do it if only you can do it.” If you can’t, outsource the activities to someone who is capable.
Measure Performance
Measuring performance offers an effective method of determining whether you’re meeting your daily goals and achieving your desired results. Be honest with yourself – Keep asking – “Is what I’m doing now getting me to where I want to get to?” if the answer is “no,” change what you’re doing.
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